Key Responsibilities:
- Reconciling SMMA submittal and RFI logs with CM's logs.
- Tracking submittals and RFI status and reminding staff when they are due/overdue.
- Scheduling meetings, conference calls, and WebEx meetings.
- Coordinating professional stamps required for construction documents and design and construction control affidavits.
- Transmitting packages to clients, contractors, etc.
- Coordinate with SMMA Administration for print requests, food orders and travel requests.
- Organizing all drawings, images, documents, etc. in the project folder.
- Updating the deliverables calendar for all projects at SMMA.
- Editing proposals with Project Manager oversight.
- Creating Purchase Orders (PO) for payment to consultants.
- Submitting Certificate of Insurance requests.
- Writing/updating meeting minutes.
- Reviewing Pay Applications from Contractors, verify progress on projects in construction with designers.
- Writing proposals with Project Manager guidance.
- Writing and editing requests for additional services or design change notifications.
- Coordinating with staff regarding hours spent / hours expected to be spent on projects.
- Processing consultant invoices.
Minimal Qualifications:
- 2-3 years in school, working towards bachelor's degree in Architecture
- Experience with a variety of design software and programs (AutoCAD, Revit, SketchUp, Adobe Illustrator), as well as Microsoft Office
- Strong communication and interpersonal skills
- High level of interest in both conceptual and technical aspects of building design
About the Firm
SMMA is one of New England's most unique design firms due to our composition, reputation, and focus. Cambridge-based since our incorporation in 1955, we offer an integrated, multidisciplinary environment driven by collaboration between architects, engineers, technologists, researchers, and industry experts. We focus on building lasting relationships with strategic partners in both the public and private markets.
As an employee-owned firm, we believe that good ideas are welcome from anywhere. Our work straddles seven markets; Development, Government, Higher Education, K-12, Life Sciences, Technology and Workplace. Employees work across a wide range of projects and specialisms. We offer a fast-paced, team-oriented environment that promotes intellectual and creative growth.
SMMA was founded by MIT and Rensselaer alumni who believed that the balance of architecture, engineering, interiors, and site design afforded clients the agility of a single source of creative and technical expertise. Today, we remain dedicated to this flexible, integrated approach. We are guided by a shared pursuit of design excellence, sustainability, and social responsibility.
Company Perks
- Employee-owned firm with Employee Stock Ownership Program
- Hybrid work-from-home policy
- Competitive benefits including paid time-off, company-funded MA Paid Family and Medical Leave, company-paid dental plan, company-paid life insurance, and 401(K) matching
- Employee Assistance Program (includes confidential emotional support, legal guidance, and financial resources)
- Mentor/protege program
- Educational reimbursement
- Licensure and membership reimbursement
- Lunch-and-Learns with internal and external speakers
Please note: SMMA does not offer H-1B visa sponsorship for this position.
